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The Benefits of Commercial Tenant Representation for Businesses

HOOK: Commercial tenant representation is integral to the real estate process. It comes with various benefits ranging from market knowledge to cost savings. In this article, we will delve into the role of tenant representatives, how they offer invaluable assistance in the site selection process, why using a broker can be advantageous for your office space needs, and how commercial tenant representation can save businesses money.

Who Are Tenant Rep Brokers and What Do They Do?

Simply put, Tenant Rep Brokers are real estate professionals who specialize in representing the needs and interests of tenants, as opposed to landlord reps. They have a deep understanding of the commercial real estate market, real estate laws and regulations, local zoning rules, and every other necessary aspect of a property’s viability for business operations. Offering such a wealth of information makes them a learning center for prospective tenants.

Part of their work includes producing comprehensive market research, advising clients on various CRE tips and investment sales, and providing a comparative market analysis to guide decision-making. But perhaps the most value is seen in how an office tenant rep performs in the site selection process—finding the most suitable office spaces for businesses based on their unique requirements, including size, location, infrastructure, and price.

Why Use a Broker for Your Office Space Needs?

Having a tenant rep broker to handle your office space needs comes packed with a plethora of benefits, including the following:

Access to Market Knowledge

Tenant rep brokers have in-depth knowledge of the market, including trends, rents, availability, and market conditions, which the average tenant will not have. This superior market knowledge ensures your office space needs are met without compromising your budget or time constraints. They advise on rental rates, property value, and negotiation strategies and keep their clients ahead with their continuous market reports and data analysis.

Assistance in the Site Selection Process

When choosing a new office space, the site selection process can determine the success or failure of a business. It involves factors like location, rental rates, amenities, and more. Expert office tenant rep brokers excel at finding the perfect location that best suits your organization’s needs and budget. They analyze factors like transportation, surrounding businesses, communities, and local market trends to help you make the most informed decision.

Expert Lease Negotiations

One of the most significant benefits of hiring tenant rep brokers is their expert negotiation skills. They know the market so well that they can often negotiate better lease terms that are more than what tenants could have accomplished on their own. Additionally, they ensure that the lease contract is transparent, fair, and flexible to your company’s needs, saving you legal headaches down the line.

Saves Time and Stress

Moving or leasing new office space can be both physically and mentally draining, not to mention the amount of time it consumes. With their expertise and experience in commercial real estate, tenant reps handle everything from start to finish, giving clients the freedom to focus on what they do best—running their business.

Access to Customized Real Estate Strategies

Every business is unique, and so are its real estate needs. Tenant representation brokers can create custom real estate strategies that align with a company’s business goals and projections. This ensures that the office space is not only up to par with the current company standards, but is also adaptable for future growth and alterations.

Looking for Tailored Real Estate Strategies?

The benefits of tenant representation are undeniable. If you’re looking for a way to get the most out of your commercial real estate, consider Hokanson Companies’s tenant representation services.

Explore Our Tenant Services
Side view of a commercial building on a cloudy day

How Can Commercial Tenant Representation Save Businesses Money?

Along with the various benefits tenant representation brokers provide, their services also help businesses save significant money. Here are a few ways tenant reps can save you money.

Tenant Representation Brokers Help Retain Rental Rates

Tenant representation brokers are skilled in negotiating fair and reasonable rental rates that align with market trends. Through comprehensive market research, tenant reps ensure businesses are not overpaying. Moreover, tenant reps continually monitor the market for rental rate changes. This proactive approach allows for renegotiation of rental rates, ensuring tenants don’t find themselves paying above-market rates over time.

Factoring in Experience

Consider this—an experienced tenant rep broker has seen and managed countless transactions in the commercial real estate landscape. They’ve honed their skills, formed significant relationships, and can foresee potential hiccups and expenses that a business owner may not anticipate. Experienced tenant rep brokers also have inside knowledge of similar transactions, which provides an upper hand during negotiations. This comparative data can be used to drive down costs, hence leading to savings for commercial tenants.

Proper Site Selection

The site selection process is a complex yet crucial aspect of commercial real estate. When executed correctly, it contributes significantly towards saving money for businesses. Tenant rep brokers analyze factors such as location, surrounding area, accessibility, infrastructure, and growth potential.

Moreover, tenant reps consider the tenant experience and fit between the office space and the business’s strategy. This prevents companies from incurring unnecessary costs related to relocation or lost productivity due to inappropriate space.

In the world of commercial real estate, knowledge is indeed power. The right tenant representation broker can transform your investment sales and make the office tenant representation process a breeze while saving you money along the way. Always ensure you’re sparing no effort in choosing the best tenant rep for your business needs.

If you want to reap the benefits of having a commercial tenant representative, reach out to Hokanson Companies today.

Obtain Tenant Representation With Hokanson Companies

Hokanson is a premier provider of tenant representation services, committed to optimizing business success by saving time and money. Our unwavering dedication to understanding each client’s unique needs allows us to tailor comprehensive solutions that align with their strategic objectives and enhance operational efficiency. We empower businesses to make informed real estate decisions that contribute to their bottom line through meticulous market analysis, negotiation expertise, and a client-centric approach.

At Hokanson, we recognize that time is a precious resource, and our streamlined processes ensure swift and effective outcomes. By choosing us as your tenant representation partner, you secure cost-effective real estate solutions and gain a valuable ally in their pursuit of growth and prosperity.

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Heather N. Cagle

Vice President
hnc@hokansoninc.com

Heather Cagle joined Hokanson Companies, Inc. in 2013 as a Property Manager. Heather was promoted to the Senior Property Management team, and subsequently to Director of Property Management, where she focused her efforts on Property Management oversight of the Hokanson Companies Inc. departmental operations. In 2024, she was promoted to Vice President. Heather’s primary departmental clientele includes medical buildings, Class A commercial multi-tenant buildings, and industrial space. She oversees a team of property managers and technicians to provide services to approximately 7.5 million square feet of space in a sixteen-state geographical service area.

Heather graduated from Franklin College in 2007 with a Bachelor of Arts Degree in Journalism with a focus on visual communications and minor in Art.  She then acquired her Graduate Degree in Business Administration and Healthcare in 2011 and is also a licensed Real Estate Broker.

Heather serves by volunteering at her local Church as well as the local school system. She is currently the FCA Director for Mill Creek Community Schools. She has also illustrated a children’s book for Riley Hospital for Children as well as a children’s activity book for Indiana University.  Heather is a member of the Building Owners and Managers Association (BOMA). She chaired the Safety & Security Committee for BOMA Indiana in 2024 and was honored with the Property Manager of the Year Award at their 2023 Annual Meeting. Heather enjoys spending time with her family, cycling, and camping with her children.

Stephen J. Adams

Executive Vice President
sja@hokansoninc.com

Stephen J. Adams joined Hokanson Companies, Inc. in 2000 and now serves as the Executive Vice President for the company.  While leading the leasing and brokerage team over the past 25 + years, Stephen has grown his client list by being accountable, trustworthy and responsive at all times.  He manages his client’s corporate real estate needs from coast to coast through providing site selection, transaction advisory, tenant representation and acquisition/disposition services.

Stephen serves as the outsourced real estate partner to many major corporations and has developed long-term relationships by integrating and learning the business of his clients.  His proactive approach to cost savings has provided an invaluable benefit to his customers.  He continues to have success with both large, multinational companies and regional businesses as he earns his client’s business daily with an eye on strategic planning, both locally and nationally.

As Executive Vice President, he helps manage a team of seasoned professionals who provide expert market research, real estate knowledge, and function as a cohesive team to enhance the decision making of his clients.  Capabilities include strategic planning, market evaluation and transaction management.

Continuing the company’s history as the premier medical real estate provider, Stephen has developed relationships with the major hospital systems in Indiana, such as Indiana University Health, Community Health Network, Ascension St. Vincent, Lutheran Health, Parkview Health, Hancock Regional Health and Johnson Memorial Hospital.  In addition, representation services have been provided to many private physician groups such as OPTUM, Otolaryngology Associates, Dawes Fretzin Dermatology, Indiana Spine Group, Midwest Fertility, Northside Gastroenterology, The Surgery Center of Indianapolis, the Suburban Health Organization and the Indiana Hospital Association.

Stephen also counts several publicly traded REITS and Private Equity groups as clients.  Major investment sales experience includes on-campus MOBs at St. Vincent – Indianapolis, Indiana University – Methodist Downtown, Indiana University Health North and West Campuses, Parkview Health, Lutheran Health and various other campuses.  Also, he has completed several national, single-tenant, industrial sale/leaseback transactions including tenants such as Hershey’s, Firestone and several 3PL providers.

Stephen has devoted his time to various organizations including Noble of Indiana, Penrod Arts Society, Youthlinks Indiana, Hoosier Oncology Group, Allisonville Youth Baseball, St. Pius X School, and Cathedral High School the Governors Awards for Tomorrows Leaders.  He is also a member of the Stanley K. Lacy Executive Leadership Series, Class XXXVII.

Christopher M. Horsley

President and Chief Executive Officer
cmh@hokansoninc.com

“Working hard to make a difference to earn your business.”

Chris Horsley joined Hokanson Companies, Inc. in 1997 while completing his degree in Civil Engineering at Purdue University. Chris began his employment at Hokanson Companies in the construction area and in 2000 added Property Management to his responsibilities. Now as President and Chief Executive Officer, he focuses his efforts on construction, development, and property/facility management. Chris oversees a team of property and construction managers to provide management services to approximately 5M square feet in a 7-state geographical service area. Chris also works closely with multiple financial institutions to meet their bank branch real estate needs which includes a 140-branch system across a 3-state geographical area.

Chris graduated from Purdue University in 1999 with a Bachelor of Science in Civil Engineering. He holds a Professional Indiana State License for an Engineer in Training (EIT) and an Indiana Real Estate Broker and is a Certified Commercial Investment Member (CCIM). Chis is also involved with The Building Owners and Managers Association (BOMA) and is currently serving on the International Executive Committee and is the President for BOMA Indianapolis.

Chris enjoys spending time, working in the business, being outside, riding motorcycles, exercising, playing golf, and being with his family.

Boyd R. Zoccola

Chief Development Officer
brz@hokansoninc.com

“Your ideas become reality through our combined efforts.”

Boyd R. Zoccola serves as Chief Development Officer of Hokanson Companies Inc. With over 25 years of experience, he focuses his expertise on development of office and medical space, and corporate consulting. Boyd has been actively involved in the development of nearly $600 million worth of real estate, including client partners like IU Health, Springleaf Financial, Vectren Corporation, and Old National Bank.

Boyd’s industry involvement with The Building Owners and Managers Association (BOMA) is extensive beginning in 1994. He served as Chair and Chief Elected Officer of BOMA International, and has also served on the Executive, Finance, Medical, and Healthcare Facilities Committees. He also served and chaired numerous task forces along with being a panelist and/or speaker. Boyd’s BOMA Indianapolis experience includes positions as President, Vice President, Treasurer, Secretary, and multiple committee chairs. In addition, Boyd served as a Board Member of the Real Estate Round Table from 2011-2012.

Boyd graduated from Indiana University with a BA in Biology and is a graduate of the Stanley K. Lacy Leadership Series. Boyd has served the community through his involvement with Horizon House, Girls Inc., and the IYHA. He is a member of Second Presbyterian Church, Sigma Chi Alumni Association, Meridian Hills Country Club, and is an Indiana Real Estate Principal Broker.

Tony R. Townsley

Chief Financial Officer, CPA
trt@hokansoninc.com

“A great company has great people who are passionate about what they do! I am proud to be a part of the Hokanson Team, where we demonstrate that passion every day in helping our customers solve their Real Estate challenges.”

Tony Townsley serves as Chief Financial Officer of Hokanson Companies, Inc. Tony began with HCI in 2001, bringing with him 25 years of accounting and operations management experience including four years with Arthur Anderson. This vast knowledge has contributed to his success overseeing the corporate financial reporting, cash management, budget coordination, and year-end audit and tax responsibilities at Hokanson.

Tony graduated from Indiana University in 1985 with a Bachelor of Science degree in Accounting. He is a Certified Public Accountant, and was appointed by the Governor to serve on the Governor’s Council of Impaired and Dangerous Driving. Tony also served on the Wine and Spirit Wholesalers’ Board of Directors. Currently, he’s involved with the Merciful Help Center, and is an active member of Our Lady of Mt. Carmel Catholic Church.

Tony enjoys spending time outdoors with his family, camping, fishing, biking, and reading. Those same family values led him in publishing a children’s book titled “Three Cups”, which teaches children how to save, spend, and be charitable with their money. There are more than 50,000 copies of the book in distribution.

Jay B. Gehl

Vice Chairman
jbg@hokansoninc.com

Jay Gehl serves as Vice Chairman of Hokanson Companies, Inc.  With over thirty years of experience, Jay has been directing and managing the company’s expertise in the areas of corporate advisory work, strategic planning, tenant representation, financial analysis of leases, brokerage, and build-to-suit assistance.  He has been instrumental in assisting the efforts of several major corporations establishing or relocating their corporate headquarters and managing vast portfolios of leased and owned properties across the United States.  His attention to detail and his unparalleled customer service have been the foundation of his relationships with the institutional customers served by Hokanson Companies, Inc.

Jay has excelled in investment sales with multiple transactions each year that annually rank him as a top producing broker on a local and national level. In addition, Jay’s efforts have helped corporate clients establish or renew leases in facilities across the United States from Connecticut to California.  He has also served the international needs of his clients in six countries including a facility in Turrialba, Costa Rica with 230,000 square feet and 35 acres.

Jay’s resume includes multiple build-to-suits of logistics and manufacturing facilities.  In addition, investment sales such as the 550,000 square foot U.S. Postal Facility in downtown Indianapolis and a 450,000 square foot medical portfolio make Jay a top producer in the local market while managing a team of highly experienced real estate professionals.  The success of Jay’s business is benchmarked by the multiple transactions and ongoing relationships with customers that have remained satisfied by the level of service and the quality of the transactions resulting from his guidance.

Today Jay continues to excel at providing excellent advice and service to several customers that lead their individual industries in quality, growth, and innovation.

Stephen P. Hokanson

Chairman of the Board and Chief Executive Officer, CRE, CPM, RPA
sph@hokansoninc.com

“We put our clients’ interests first… always.”

Steve Hokanson serves as Chairman of the Board and Chief Executive Officer of Hokanson Companies, Inc. He began with HCI in 1971, and has been its President and CEO since 1983. When Steve joined the organization, Hokanson Companies was primarily focused on property management. Under Steve’s leadership, Hokanson Companies has grown to include four active divisions and five separate disciplines.

HCI currently manages over 6 Million square feet under its property management division, and has over $100 million in project management and development. Its sales and leasing division closes over $100 million in sales and leases annually, while they continue to be very active in construction management for its various clients and out-of-ground buildings.

In addition to his role at HCI, Steve has also fulfilled numerous civic and professional leadership roles locally, statewide, and nationally, including the International President of BOMA International 1991-1993. Steve’s other accomplishments include being selected for the Stanley K. Lacy Executive Leadership Series, the Eagle Scout Silver Beaver Award, the National Distinguished Eagle Scout Award, named in Outstanding Young Men in America, and the Sagamore of the Wabash award, which is the highest award given in the State of Indiana by our Governor.

Steve Hokanson graduated from Indiana University in 1969 with a Bachelor of Science in Management and Administration. Steve is a licensed Real Estate Broker in the State of Indiana, and his designations include Counselor of Real Estate (CRE), Certified Property Manager (CPM), and Real Property Administrator (RPA).